Latest updates

Approval limits can now be set behind each cost center.

Fixed the date range filter on the Missing Receipts page.

Changing one’s email is no longer possible if SSO is enforced.

The payment method will be shown for per diems and mileages in the front page’s transaction list in the web version.

All the expenses included in an expense summary can now be approved or rejected at once.

Multi-country per diems for Sweden.

If a Swedish company is using the Skatteverket integration, we’ll show appropriate Swedish reward types in the Edit Reward Type view.

Budgets can now be approved when looking at the details of an individual budget.

Usability improvements to the comment feature UI.

Expense summary UI improvements.

Budget view related updates:

VAT settings can now be saved on the company level in the Web UI.

Users may now apply for new Bezala cards via Bezala’s web version.

VAT code has been added as the last column to the exported Excel file in the Archive view.

CCB related updates:

“Connected Expenses” will only be shown on already-created budgets, not when creating a new budget.

The CCB pages have been rearranged in the Web UI main menu:

Bezala will show the next expense on the list in the following cases:

Added the option not to fetch sales cases from Severa.

Added the voucher type setting to the Digia integration.

Added an icon on the receipt form and the list of expenses to indicate when the expense's payment can be removed by the user.

You can now export the expense summary PDF for multiple people: it looks like a single user's PDF but includes the expenses of all the users in the summary.

Conditional fields have been added to Excels exported from per diem, trip and reward archive views.

You can now send rewards from Bezala to Fortnox via API.

Added the VAT code separator settings to the Digia integration.

Added seconds and milliseconds to the time stamps in journal numbers created by the Workday integration.

You can now send rewards from Bezala to Procountor via API.

Added search fields and filters to the following settings pages:

User’s name is now also included in the expense summary PDF.

The search field will be activated automatically on settings pages.

Users are now able save their phone number in their user profile.

Updates to the Severa integration:

Added search fields and filters to the following settings pages:

One can now send expenses in foreign currency to Severa.

Made it more clear that the “Choose receipt” dropdown is actually a clickable dropdown menu.

Users can now download PDF summaries of their individual expense summaries.

Contractor-related batch PDF text updates.

Added search fields and filters to the Users page.

Added search fields and filters to the Cost Centers view.

When adding a new expense to an expense summary, only the value saved to the summary’s “Name” field (the “tag”) will be copied to the new expense's description field.

Fixed a bug related to the end date time zone in the German per diem calculator.

“Report as a non-profit” setting and some approval cycle related settings have been brought to the company settings.

Fixed a bug where the forwarded or uploaded receipt attachments weren’t processed correctly.

Sections on the Company Settings page have been turned into individual tabs.

Disabled browser autofill on all pages in Bezala’s web version.

Company page has been renewed. Read more: https://bezala.com/news/clarified-company-settings-page

If a generated Spreadsheet file has the VAT row setup, this row should not have a value from column vat_code.

Fixed a bug where the Finnish per diem calculator in browser version showed an incorrect amount for a trip with a duration of exactly 10 hrs.

Fixed a bug which saved an incorrect exchange rate to a credit card line if the original currency was sent to us without decimals by credit card company

Fixed some bugs related to VAT mapping:

Fix for the Lithuanian per diem calculator.

Fixed a bug that caused inconsistensies in the total sums between the Expense Summary header and the expense list.

Replaced the user name included in the Description field with the user’s initials in the Workday integration.

Expense summary folder can now be sent to approval at once.

Fixed a bug that incorrectly handled 6+ hrs arrival day as half-day for domestic per diems when using the Finnish per diem calculator.

The table headers will be frozen and always visible, even when scrolling down the table.

Updated the help texts on the settings pages and moved them closer to the buttons.

Added “User name” field to the budget form.

Fixed a bug which incorrectly counted the last travel day as a full day when using the KVTES per diem calculator.

Made the profile icon into a menu and added the following links to it: profile settings, forwarding email address and logout.

Trip form texts will be shown according to the trip’s unit (kilometres/miles).

Fixed a bug that prevented users from marking free meals for per diems less than 10 hrs when using the Finnish per diem calculator.

Fixed a bug that prevented users from marking free meals for per diems less than 10 hrs when using the German per diem calculator.

Enabled German as an UI language in Bezala.

From now on users can’t be deleted either manually or via integrations if all of their transactions haven’t been reported to the IR.

Budget UI was revamped to resemble the expense summary UI.

Added an option to the Netvisor integration to turn bank transfer suggestions on or off.

Fixed a bug where the “To” field on the mileage form wasn’t underlined with red if user had left it empty.

Fixed a bug where the error message didn’t appear under an incorrectly filled field.

Removed the feature of automatically prefilling the description with the description of the last expense from the web version since this feature is now part of the expense summary feature.

Action buttons have been moved to the bottom of the page on User, Cost Centers and Accounts pages.

Users can now specify a time period for the stand-in approver. When this period starts or ends, the stand-in approver feature will be automatically toggled on or off.

Added the possibility to send all expenses as nonbillable expenses to Severa.

Multi-country per diems have been added to the French per diem calculator.

When a batch is sent to accounting manually, the contents of the batch may be filtered by asset and expense accounts.

Bezala will show the country-specific distance unit (kilometres, miles) on the mileage form from now on.

Updated the main menu to a new design.

Visual changes in the Credit Card Bills and Missing Receipts views:

The emission tooltip will only be shown when user hovers over the emission amount.

After approval/disapproval, Bezala will show the next transaction on the list as active instead of returning to the first transaction on the list.

When a draft has been filled with the necessary info and sent to approval, Bezala will select the next draft as active.

Text updates:

Account codes and names are now visible for per diems, mileages and rewards in an expense summary.

Text changes: "Waiting to be completed" state is now called "Drafts".

Fixed a bug which caused the dimension to become non-required if a new cost center item was added to that same dimension via the Excel import.

Vendor association has been added to receipt entity. The vendor select field is visible only to accountants.

If the user hovers over the emission row on the mileage form, Bezala now shows a tooltip which explains the meaning of the CO2e/kg.

Conditional fields can now be made mandatory.

Per diem account codes have been brought into the chart of accounts.

All reminder emails will be sent from "[email protected]” from now on. Please don't reply to these messages!

Batches to be sent to Procountor may contain max 30 transactions from now on.

Users with the Employee role can now create copies of their own expenses. These copies will be created as drafts which can be then completed by the user.

Now users can make copies of Rewards.

Fortnox error messages will be sent to the company contant people from now on.

You can now save rewards with future dates in Bezala. This might be useful in case the reward applications might not be paid out at all or they have some conditions to be fulfilled before payment.

If your organization is using SSO to log in to Bezala, the domain for Bezala is going to be updated to "Bezala Production" (https://bezala.com) soon.

A new expense summary (transactions grouped with the @-tag) can now be created via the New expense menu.

Fixed several bugs related to forwarded email receipts.

Fixed a bug that calculated cost cents for additional passengers in Swedish mileage calculators.

Bezala is fully compliant with the Swedish taxable allowances. Free meals can now be marked as taxable on the per diem form, and Bezala will calculate the amount of tax automatically.

We now show the 5 addresses the user has used the most in the web version when they’re filling the route field on the mileage form.

If a receipt form is missing the attachment, we’ll show a warning message every time the receipt owner edits the receipt form.

If the user adds a receipt that’s in a locked period, Bezala will show a message regarding the date. This message tells the user that the accounting date of the receipt will be automatically changed, and that they should strive to insert their receipts as soon as possible in the future.

The attachment field in budgets is now more intuitive to use: if there are no attachments, we show a text “No attachments added” in the field.

We now show emissions estimation on the mileage form that is calculated by the selected vehicle. The estimation is also seen in Spreadsheet that can be exported from the Mileage archive.

You can now add vendor (organisation from where services/goods were purchased) information to Bezala via our API. These vendors are company-specific. Vendor dropdown won’t be visible on the receipt form.

Budgets have now been added to the “add new expense” dropdown.

We now show counters next to each expense state in the main menu.

We now show a comment icon next to the amount in the expense list if there are comments saved on that expense.

@-tag grouping:

Bug fixes:

Added a description field to budgets - this field fits more text than the shorter name field.

Mepco integration:

From now on also rewards will be automatically marked as paid and will be reported to Skatteverket.

French per diems can now be calculated in Bezala.

Improvements to budgets:

VAT percentages will be organized in the dropdown menu in the following manner: primarily by value, secondarily by title.

The maximum value for the amount field of the receipt form is now 10 billion.

Visibility for the account codes of per diems, mileages and rewards will be based on the form type (eg. per diem accounts are only visible on the per diem form). This was done in preparation of migrating these accounts to the Accounts page in the Web UI.

Recurring reminder emails about approvals, drafts, missing receipts and a missing SSN won’t be sent while a person is on holiday.

Mepco settings can now be managed in the web UI

Fix to foreign daily allowances when using the PALTA rules

Inactive users email: scheduled twice per year instead of monthly

Possibility to disable batch PDF generator if accounting bathes are sent as Spreadsheet (the user "payslips" will still be created)

API: VAT codes can be fetched via API with “vat_code" field

New expense menu (icons +auto open dropdown on mouse hover)

Budgets page UI improvements (it is now easier to approve budgets)

Import users in Spreadsheet format (requires Manager role)

Import accounts in Spreadsheet format (requires Manager role)

Taxable mileages

Cancelling Finnish IR reports possible for Accountants

Possibility to active Reward form from Company page

Possibility to add Company specific travel policy in HTML on Company page

Improvements to New Budget layout

Bug fix: Some PDFs kept failing when uploaded to Bezala --> fixed

Companies using credit card integration: Set default credit card account!

Improvement to Mepco and Sympa integrations: approvers added to the company user list

Close periods to help with monthly or yearly accounting closing

Improvements to "Paid at" data in Archive

Hided the VAT (Nonprofit) setting deleted from UI.

Improvements to Finnish Income register integration (yrittäjä/kevytyrittäjä support)

Mileage Account Codes can now be seen in Accounts page

Conditional fields to Reward form

UI: show account codes for allowances on home page

Finnish Incomes Register: support income type code 201

API: allow managers to create budgets on behalf of users.

Summary PDF from users' annual expenses (allowances, reimbursements and expenses paid by employers money)

UI: Front page layout /help display improvement when there are no expenses waiting for actions

Changes to CCB invoicing logic

New fields in profile

Skatteverket reports view "Skatteverket declarations"

UI: Moved VAT Code field below VAT percentage in Receipt form

Possibility to add employment termination date via API and Excel user import

Company address and VAT ID to batch PDF's

Home page performance improvements

Bug fix: Some pages kept loading when they were opened in another tab

Account limits to Rewards

Default Tax percentage for Rewards:

Reward types are now added also to Accounts page

Automated VAT code selection

Netvisor update:

Spreadsheet update:

Finnish income register integration update

Front page bug fixes

Update to Budgets: Possibility to open budget view from Budgets page for budget approvers

New parameters to API

New front page view

Procountor integration

Improved loading times

Send batch failure messages to company support person

Estonian daily allowance update

Allow importing credit card bills manually (ask support for spreadsheet format)

Unified user interface for all forms (used grey background to connect fields if they are somehow related to each other)

Send batch error messages to company support person / accountant (make sure the fields are filled in Company page)

NetSuite integration update:

Allowed the creation of daily and mileage allowances to the future

Updated email reminder schedule

Severa integration updates

Company-level approvers

Integration to The Swedish Tax Agency Skatteverket

Reverse transaction

Finnish income register: New income types (tulolajit) to Rewards

Save expenses as drafts

Improvements to budget feature

Netvisor: When creating a new company with Netvisor integration set a default voucher class to "Muut"

Allow splitting receipt cost to multiple Expense Accounts, Cost Centers, and VAT codes

Procountor: Split batch PDF if batch includes more than 50 transactions

Show both cost center name and external ID in cost center dropdown

UI:

Bug related to approval fixed

Multiple accounting integrations now allowed per company

Email reminders to fill draft receipts

Tag expense summary

Automatically remove spaces from IBANs

Notify company support person of inactive users

Denmark Daily allowances

SEPA payment message update

Allowed deletion of accounted receipts

Daily allowance validation: Block claiming multiple daily allowances to same time period and display following message if tried: "This allowance overlaps with an existing allowance and cannot be saved"

Company free meals setting to daily allowance form

Usability update: Daily Allowance accessibility and UI updates

Open the batch PDF from email link no matter in which environment you are in Bezala currently

Income register update:

Login page redesign: Moved SSO options before password login

Fixed image resizing for the images taken with some Android devices

Text updates to Web UI

Send email to the company support person if some users' SSN is missing

Update to Spreadsheet accounting files: Possibility to at VAT code column

Display Cost Center ID in Cost Center dropdown

VAT code - VAT % mapping

EmCe update: VAT codes

Dimension enforcement

EmCe update: When "Send all expenses as vouchers“ has been activated in Company page Bezala generates one document (one voucher file, one PDF, one batch document in the DB) per user.

Allow zero sum allowance and mileage

Security update: Deleted "Change password" section from profile page

Redesign of batch PDFs

SSO authentication and exceptions

Reduced Archive pages' loading time

New Credit Card integration: Pliant

Fortnox & Hogia integration

Improvements to manual credit card receipt connection

Zevoy integration

Credit Cards: "No receipt needed" for company expenses visible only for Accountants

New Secretary role: Add expenses on someone's behalf

Netvisor: Changed default voucher class to "Bezala".

Improvements for route marking

Mepco: User-specific categories mileage/per diem via integration
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Send users an email when the expense has been sent to acconuting

Enabled renaming VAT options

Bug fix to EmCe integration

Rewards to spreadsheet integration

Allow existing user to active integration via Netvisor Store

Deactivate users after 2 years

Improvements to Severa integration

Mepco integration improvements: setting approval cycles with OR, user roles, and languages through Mepco

Budgets: cost centers

Onboarding: Country selection on company creation

Reward types deactivation

Severa: an option to add project number to project name (changed by support)

Fix to Norway daily allowance

Improvements to Severa integration

Update to Hogia integration

Netvisor integration improvement

Improvement to cost center based approval cycle

Hogia Cost Center mapping

Project import from Dynamics 365

Date range to "Send batch now"

Default mode of transport set automatically

Google Maps to browser version

New Integrations page

Accessibility: labels

Keyboard shortcuts for opening an expense forms (Windows)

The mobile app now shows the sum of the transactions in each state

Users of the mobile can now see the travel policy from the main menu. Go to your company settings to setup a company-specific travel policy.

The datepicker in the web app on the forms has been renewed, allowing you to type dates and times faster

It is no longer possible to delete a user that has transactions still being processed. If you try to do so you will be informed that the users access has been removed, and their profile was deactivated but not yet deleted.

We now send PDF files via the EmCe integration

The Nordea First Card integration now supports most common currencies

The receipt OCR functionality had a bug where it searched for the currency even if it was a part of a word, which caused it to sometimes give the receipt an incorrect currency. We updated this so that the currency has to be it's own word.

Fortnox update: an option to create either supplier invoices or vouchers.

Swedish Daily allowances: Free meal days logic change (now there's one free meal day for each calendar day for Swedish calculator)

Severa updates:

Rewards: added Finnish Income Register code 353 (Veronalainen kustannusten korvaus) to reward types

Bug fix: Issue with duplicated Bill Lines in Nordea FirstCard integration => fixed

Severa updates:

Bug fix:

Eurocard regrouping: The Eurocard credit card purchases have historically been grouped by month, but now we've improved the integration and automatically regroup the transactions to match the actual credit card bill. This improvement works automatically for all Eurocard users.

The Digia ERP integration now includes VAT codes. Contact our support if you use Digia and wish to set the VAT codes in Bezala.

We also improved our OCR, specifically how we read the currency from the receipt image.

Approval improvement: Added sums to the header of the Approve all confirm dialog

Reward export improvements: added tax amount and total tax amount

Security improvements

The mileage form has now been rebuilt natively, making it faster and smoother to user. Give it a try!

Fixed a bug in the EmCe integration.

Fixed a bug in the Netvisor Cost Center sync.

Security improvements.

Improved our billing process.

You can now set up company-specific VATs. This is handy when you can deduct VAT in multiple countries but still wish to have only one global bezala environment.

Digia-integration bug fix: user_id was not set in batch document

We received a lot of replies to the transaction-disapproval emails we send to users. We can't help the users in this case, and thus we decided to minimise these unnecessary support tickets by changing the reply-to email to [email protected].

Danske Mastercard integration bug fix

Nordea Firstcard travel receipts are now automatically added to bezala, and connected to the credit card bill.

Portugal multi-country daily allowance

Severa: expenses should be sent as travel expenses + some refactoring.

Netvisor: failure message update

Netvisor batch sending: if queue has too many transactions (over 300), split it into several parts.

Show mileage & allowance account code for managers (were previously shown only to beta testers)

We also improved our own billing process, you will now be invoiced within the first few workdays of the month, about a week quicker than before. The improvement also removed lots of manual steps, reducing risks of human-errors.

Introducing a beta-integration with Severa! Bezala can now get projects and their resources from Visma Severa, and assign billable transactions to the project in Severa. Keep in mind that this integration is still in Beta-testing. Our support team will gladly help you set it up.

We fixed a few Credit Card (CC) related bugs. The "Add receipt" functionality is now removed if the CC transaction is linked to a receipt.

Previously, in CC integrations, when we received a refundable transaction for a CC that is not in the system, we created it in the users reimbursement account only when there is a user-specific reimbursement account in the users settings. In this case we now create a credit card in the company-specific reimbursement account.

When updating the default Expense Account in the web app, it is now sent to mobile app without a delay.

We also fixed a few mobile bugs:

Credit Card asset accounts are now set as the default payment method for the users that are assigned to them. This can be overwritten by explicitly setting another account as a default for the user.

The NetSuite integration settings are now all available in the UI! We also fixed a bug where we added non-valid cost center approvers from the NetSuite integration.

Procountor VAT codes. Companies using the Procountor integration can now set VAT codes in Bezala. You will need to setup the VAT codes in Bezala to be able to use this. Our support team will gladly help you!

Filtering of deleted users. We previously removed deleted users from all report filters. This has now been improved so that the deleted users that have transactions in the report are filterable.

Fortnox error forwarding. Any errors we receive from the fortnox integration are now automatically forwarded to the technical contact email in the company settings.

Asset & Expense account deactivation. Due to popular demand we've added an ability to deactivate accounts. Deactivated accounts can also be deleted when there aren't any transactions in-process assigned to them.

Cross-company accounting material access improvement. Previously the batch file link in the batch email requires that the manager/accountant is logged in to the correct Bezala environment to access it. We changed it so that the file is accessible to a logged in user that has a manager/accountant role in file’s company (regardless of current company).
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Cost center approval. Managers can now add an approval flow behind cost centers. This replaces the approval flow behind the user, but approval will still be required by any users with the "money checker" role that are in the approval cycle behind the user or cost center.

CSV batch improvement. We've added an ability to group asset account rows by account.

Reimbursing to users that don't have an IBAN account? When reimbursing via SEPA, it isn't possible to reimburse to users if they don't have an IBAN bank account. You can now exclude specific users from the SEPA files, and we will generate a separate payment report for them.

Drafts can now be moved to approval without updating them if all fields have been automatically filled in.

VATs can now be disabled during the middle of a year. This need occurred when some countries added temporarily lower VATs to support the economy during Covid.

We've improved the allowance calculator for German companies to support the deduction of free meals.

We updated the Procountor API version

The NetSuite integration now supports GL account numbers with letters in them.

When clicking approve all, both for groups and for all transactions, we now show a confirm-dialogue with a summary of all the transactions that are being approved. In the confirm dialogue there is a table with the account number and names of the expense accounts in the Y axis, and the user names on the Y axis.

Sweden allowance update: the free meal day appearance for a particular travel day was tied to a min travel of 2h on that day. This has now been removed, so that users can add meals even if they traveled for less than 2h on the last day.

The mobile app now asks who participated when a representation account is selected.

Approvers can now see summaries of what needs to be approved, and approve multiple expenses at once.

Sign in using Okta. You can now sign in to the web app using Okta Authentication, and soon you can also sign in to the mobile app with Okta.

NetSuite: removing resources from Cost Centers. Previously our integration only added new resources to Cost Centers, this logic has been updated and now also removes assignees (that have been removed in NetSuite) as long as the end result is NOT that there are no assignees.

Bezala now handles negative reimbursements. This is useful in case your user has inserted a negative receipt, and wants the remaining sum to be deducted from the following batch.

The SEPA payment file can now be used by groups of companies that share the same bank.

The SEPA payment file is now linked in the batch email, and accessibly by signed in users with a manager or accountant role in that company.

NetSuite improvement: you can now send the reimbursable and credit card transactions in separate batches.

NetSuite improvement: the Voucher date is now the date of the receipt

The Finnish "PALTA" trade agreement per diems and mileages are now supported in Bezala