Mileage account number to Account of Charts
If company uses mileage form, we will add the accounting code to Accounts page as well (so far choosing the code for mileages had to be done in Company page unlike other accounting codes)
"Mileage accounting code" text will appear to Purchase types for a limited time as well. We will hide it later in December.
Possibility to add employment termination date via API and Excel user import
The user is deleted from Bezala environment next day from the termination date
Company address and VAT ID to batch PDF's
Provide [email protected] the needed information if you would like to activate the feature.
Home page performance improvements
Bug fix: Some pages kept loading when they were opened in another tab
Account limits to Rewards
Default Tax percentage for Rewards:
All other countries 30%
Reward types are now added also to Accounts page
Automated VAT code selection
You can now automate VAT code per selection my mapping VAT percentages and codes in Purchase type settings
Show users a PDF summary of the expenses they have paid with their own money
Users can also be sent an email when the expenses has been sent to accounting for reimbursement
Can be activated by checking "Send payslips to users after payments" checkbox from Company page
Possibility to get PDF per user per company assets
Has to separately be activated by our support
Finnish income register integration update
Added validation to support new letters in SSO for people born in 2000s
Front page bug fixes
Update to Budgets: Possibility to open budget view from Budgets page for budget approvers
New parameters to API
Filtering of batches by date (Date range) -
api/batch_documentsto see the list of batch documents within a date range
Filtering of transactions by batch -
/api/archiveto see a list of expenses from specific batch document
New front page view
Switch to newer API version
Improved loading times
Send batch failure messages to company support person
Quite many of the error messages were sent to Bezala support even when the errors should have been fixed my the main user
Now we send those messages to support person (and if the field is empty in Company page we will sent it to accountants)
Estonian daily allowance update
Allow making company based changes to meal deduction percentage (15-35% / meal)
Allow importing credit card bills manually (ask support for spreadsheet format)
Unified user interface for all forms (used grey background to connect fields if they are somehow related to each other)
Send batch error messages to company support person / accountant (make sure the fields are filled in Company page)
NetSuite integration update:
Bug fix: Now dimension enforcement for NetSuite companies too
Allowed the creation of daily and mileage allowances to the future
Severa integration updates
Possibility to send expenses as receipts, mileages and per diems (expenses are sent as "Muu kulu" as default)
Possibility to change dating the expenses based on expense date (batch date is set as a date as default)
Changes can be done by [email protected]
An ability to add company approvers both before and after other approver types
Integration to The Swedish Tax Agency Skatteverket
Report is sent once a month
Possibility to create a reverse transaction through the cog icon
Bezala will create identical expense but with negative sum
Finnish income register: New income types (tulolajit) to Rewards
NEW: Veronalainen kustannusten korvaus (353)
NEW: Käyttökorvaus ansiotuloa (313)
Save expenses as drafts
You can also save expenses as drafts in mobile app by exiting the form (Bezala then asks if you want to save the expense as a draft)
Improvements to budget feature
Possibility to add multiple expense types within a one budget
You can add budget feature by contacting our support (it's hidden by default)
Netvisor: When creating a new company with Netvisor integration set a default voucher class to "Muut"
Allow splitting receipt cost to multiple Expense Accounts, Cost Centers, and VAT codes
Procountor: Split batch PDF if batch includes more than 50 transactions
Show both cost center name and external ID in cost center dropdown
Remove 15-min rounding on daily allowance time selectors.
Fixed: Price in narrowed window should be visible
Bug related to approval fixed
A bug related to approval was discovered and fixed. The changes made to VAT code and Purchase type by the approver were not saved to the expenses when the Approve button was pressed but required the Update button to be pressed
Now the bug has been fixed and the changes are saved normally when pressed Approve.
Multiple accounting integrations now allowed per company
Email reminders to fill draft receipts
You can delete unnecessary drafts
Not completed travel account receipts and eReceipts are also treated as draft receipts
Tag expense summary
When @ tag has been used in expenses' descriptions the tag can be clicked to see the summary of the expenses
Automatically remove spaces from IBANs
You can add company approvers to company settings page
Company approver(s) will always be set as a first approver before user or cost center based approval
Update to Mepco integration: always add SSN and IBAN/BIC from Mepco if they're empty in Bezala
Notify company support person of inactive users
When user has been inactive for more than 2 years the support person will be send an email notification
Denmark Daily allowances
SEPA payment message update
Payment from bezala --> Expense reimbursement
Allowed deletion of accounted receipts
The receipt can be deleted via cog icon
Only Accountants can delete receipts
Only non-reimbursable can be deleted
Daily allowance validation: Block claiming multiple daily allowances to same time period and display following message if tried: "This allowance overlaps with an existing allowance and cannot be saved"
Company free meals setting to daily allowance form
Allowed setting all the free meals received by default (can only be set by our support by request)
Usability update: Daily Allowance accessibility and UI updates
Open the batch PDF from email link no matter in which environment you are in Bezala currently
Income register update:
If a batch includes expenses with different dates, the date of the report will be set regarding the latest date
Transactions over 6 months old will not be reported
Login page redesign: Moved SSO options before password login
We recommend every company to use enforce SSO authentication
Companies are able to enforce SSO authentication from Company settings (under Authentication & Sign-up). In that case password auth is disabled for all company users.
Fixed image resizing for the images taken with some Android devices
Text updates to Web UI
Send email to the company support person if some users' SSN is missing
If you're getting email of a missing SSN please add it to user's settings or ask the user or adding
Update to Spreadsheet accounting files: Possibility to at VAT code column
Display Cost Center ID in Cost Center dropdown
VAT code - VAT % mapping
You are now able to map VAT codes and percentages in Expense account's settings.
If you have mapped them and select certain VAT percentage using a certain Expense account the VAT code is automatically selected.
EmCe update: VAT codes
You can now enforce dimensions to be selected from Cost Centers page. You can do it by edit a Cost Center of which dimension you want to enforce.
Enforce a dimension by activating "Required Dimension" checkbox. When the checkbox is activated the cost center it is required to fill in this dimension on all forms.
EmCe update: When "Send all expenses as vouchers“ has been activated in Company page Bezala generates one document (one voucher file, one PDF, one batch document in the DB) per user.
Can only be activated by our support: [email protected]
Allow zero sum allowance and mileage
Some companies want to be able to use forms even when the allowances are not paid to be able to calculate total travel days
Security update: Deleted "Change password" section from profile page
We recommend using SSO authentication and disabling password login.
If password login is still allowed the password can be changed from Forgot password -page (can be found in login page)
Redesign of batch PDFs
SSO authentication and exceptions
Companies are able to enforce SSO authentication from Company settings (under Authentication & Sign-up). In that case password auth is disabled for all company users.
It is possible to enable password login for individual users from their settings. Changing the settings individual users requires beta tester role (can be requested from [email protected]).
We highly recommend every organization to enforce SSO authentication to improve the information security!
Reduced Archive pages' loading time
New Credit Card integration: Pliant
Fortnox & Hogia integration
Allow skipping sending personal expenses to Fortnox
The setting can only be changed by our support
Improvements to manual credit card receipt connection
Extended the manual connection dropdown to show also all transactions within one year from the date with the exact same billed amount (in original currency) OR taxable amount
Allow CC transactions in “clearing” state to be connected to receipts
Credit Cards: "No receipt needed" for company expenses visible only for Accountants
New Secretary role: Add expenses on someone's behalf
Netvisor: Changed default voucher class to "Bezala".
Improvements for route marking
Mepco: User-specific categories mileage/per diem via integration
Send users an email when the expense has been sent to acconuting
Enabled renaming VAT options
Bug fix to EmCe integration
Rewards to spreadsheet integration
Allow existing user to active integration via Netvisor Store
Deactivate users after 2 years
Valid if a user is not active in 2 years and is not coming via some HR integration
Improvements to Severa integration
Mepco integration improvements: setting approval cycles with OR, user roles, and languages through Mepco
Budgets: cost centers
Onboarding: Country selection on company creation
Reward types deactivation
Severa: an option to add project number to project name (changed by support)
Fix to Norway daily allowance
If the trip lasts 6-12 hours the employee is entitled to half of the daily allowance
Improvements to Severa integration
set expense date to batch date
pushing expenses failed on invalid mapping
don't add/remove users (but update them) if "Create new users" is switched off.
improvement to SSN and IBAN saving
Update to Hogia integration
VAT can be separated from the total amount in the file they import to Hogia
Account can be set for VAT
Settings can only be changed by support
Netvisor integration improvement
Once the voucher is sent to Netvisor, it has now manually be checked in Netvisor
Improvement to cost center based approval cycle
Now the approval cycle is re-calculated when cost center is updated to the expense
Hogia Cost Center mapping
To merge cost center data data between between Bezala and Hogia, the following mapping can be done by our support:
Project import from Dynamics 365
Projects are fetched automatically from D365 once a day
Date range to "Send batch now"
You can now select a date range when sending batches manually. This helps especially when it's important that there are only expenses from certain dates in the same batch.
Default mode of transport set automatically
When user claims a mileage, the selected mode of transport is set as a default. The next time the user claims a mileage the default mode of transport is used.
This help especially when company uses different fuel types in mode of transport selection to collect data for emissions calculations.
Google Maps to browser version
When adding a route, Google Maps calculates the driven kilometers/miles automatically.
New Integrations page
See what integrations are active
Activate integrations to credit card companies
Keyboard shortcuts for opening an expense forms (Windows)
Alt + rfor receipt
Alt + mfor trip (mileage)
Alt + pfor daily allowance (per diem)
Alt + wfor reward
9.9.2022 - Mobile & Web update
The mobile app now shows the sum of the transactions in each state
Users of the mobile can now see the travel policy from the main menu. Go to your company settings to setup a company-specific travel policy.
The datepicker in the web app on the forms has been renewed, allowing you to type dates and times faster
It is no longer possible to delete a user that has transactions still being processed. If you try to do so you will be informed that the users access has been removed, and their profile was deactivated but not yet deleted.
Updates to integrations:
We now send PDF files via the EmCe integration
The Nordea First Card integration now supports most common currencies
The receipt OCR functionality had a bug where it searched for the currency even if it was a part of a word, which caused it to sometimes give the receipt an incorrect currency. We updated this so that the currency has to be it's own word.
Netvisor update: new voucher type (tositelaji) "Bezala"
Fortnox update: an option to create either supplier invoices or vouchers.
Swedish Daily allowances: Free meal days logic change (now there's one free meal day for each calendar day for Swedish calculator)
Error on trying to delete cost center whose integration resource doesn't exist => fixed
An option to connect users by external ID
Rewards: added Finnish Income Register code 353 (Veronalainen kustannusten korvaus) to reward types
Bug fix: Issue with duplicated Bill Lines in Nordea FirstCard integration => fixed
add assignees to projects with looked root phase.
push expenses to an unlocked project phase.
project assignees not updated without 'Force data sync' => fixed.
an option to add user approvers (off by default, approvers were always added before the change).
User with deleted membership couldn't be added back to the company via Excel import => fixed
Eurocard regrouping: The Eurocard credit card purchases have historically been grouped by month, but now we've improved the integration and automatically regroup the transactions to match the actual credit card bill. This improvement works automatically for all Eurocard users.
The Digia ERP integration now includes VAT codes. Contact our support if you use Digia and wish to set the VAT codes in Bezala.
We also improved our OCR, specifically how we read the currency from the receipt image.
Approval improvement: Added sums to the header of the Approve all confirm dialog
Reward export improvements: added tax amount and total tax amount
3.8.2022 - Mobile app update
The mileage form has now been rebuilt natively, making it faster and smoother to user. Give it a try!
Fixed a bug in the EmCe integration.
Fixed a bug in the Netvisor Cost Center sync.
Improved our billing process.
You can now set up company-specific VATs. This is handy when you can deduct VAT in multiple countries but still wish to have only one global bezala environment.
Digia-integration bug fix: user_id was not set in batch document
We received a lot of replies to the transaction-disapproval emails we send to users. We can't help the users in this case, and thus we decided to minimise these unnecessary support tickets by changing the reply-to email to [email protected].
Danske Mastercard integration bug fix
Nordea Firstcard travel receipts are now automatically added to bezala, and connected to the credit card bill.
Portugal multi-country daily allowance
Severa: expenses should be sent as travel expenses + some refactoring.
Netvisor: failure message update
Netvisor batch sending: if queue has too many transactions (over 300), split it into several parts.
Show mileage & allowance account code for managers (were previously shown only to beta testers)
We also improved our own billing process, you will now be invoiced within the first few workdays of the month, about a week quicker than before. The improvement also removed lots of manual steps, reducing risks of human-errors.
Introducing a beta-integration with Severa! Bezala can now get projects and their resources from Visma Severa, and assign billable transactions to the project in Severa. Keep in mind that this integration is still in Beta-testing. Our support team will gladly help you set it up.
24.6.2022 - Happy midsummer!
We fixed a few Credit Card (CC) related bugs. The "Add receipt" functionality is now removed if the CC transaction is linked to a receipt.
Previously, in CC integrations, when we received a refundable transaction for a CC that is not in the system, we created it in the users reimbursement account only when there is a user-specific reimbursement account in the users settings. In this case we now create a credit card in the company-specific reimbursement account.
23.6.2022 - Mobile app update
When updating the default Expense Account in the web app, it is now sent to mobile app without a delay.
We also fixed a few mobile bugs:
Default Expense Account not sent from mobile without refresh after Settings changed
VAT field title wasn't fully shown in Receipt form
Deleted VAT wasn't shown on mobile
Credit Card asset accounts are now set as the default payment method for the users that are assigned to them. This can be overwritten by explicitly setting another account as a default for the user.
The NetSuite integration settings are now all available in the UI! We also fixed a bug where we added non-valid cost center approvers from the NetSuite integration.
Procountor VAT codes. Companies using the Procountor integration can now set VAT codes in Bezala. You will need to setup the VAT codes in Bezala to be able to use this. Our support team will gladly help you!
Filtering of deleted users. We previously removed deleted users from all report filters. This has now been improved so that the deleted users that have transactions in the report are filterable.
Fortnox error forwarding. Any errors we receive from the fortnox integration are now automatically forwarded to the technical contact email in the company settings.
Asset & Expense account deactivation. Due to popular demand we've added an ability to deactivate accounts. Deactivated accounts can also be deleted when there aren't any transactions in-process assigned to them.
Cross-company accounting material access improvement. Previously the batch file link in the batch email requires that the manager/accountant is logged in to the correct Bezala environment to access it. We changed it so that the file is accessible to a logged in user that has a manager/accountant role in file’s company (regardless of current company).
Cost center approval. Managers can now add an approval flow behind cost centers. This replaces the approval flow behind the user, but approval will still be required by any users with the "money checker" role that are in the approval cycle behind the user or cost center.
CSV batch improvement. We've added an ability to group asset account rows by account.
Reimbursing to users that don't have an IBAN account? When reimbursing via SEPA, it isn't possible to reimburse to users if they don't have an IBAN bank account. You can now exclude specific users from the SEPA files, and we will generate a separate payment report for them.
Drafts can now be moved to approval without updating them if all fields have been automatically filled in.
VATs can now be disabled during the middle of a year. This need occurred when some countries added temporarily lower VATs to support the economy during Covid.
We've improved the allowance calculator for German companies to support the deduction of free meals.
We updated the Procountor API version
The NetSuite integration now supports GL account numbers with letters in them.
When clicking approve all, both for groups and for all transactions, we now show a confirm-dialogue with a summary of all the transactions that are being approved. In the confirm dialogue there is a table with the account number and names of the expense accounts in the Y axis, and the user names on the Y axis.
Sweden allowance update: the free meal day appearance for a particular travel day was tied to a min travel of 2h on that day. This has now been removed, so that users can add meals even if they traveled for less than 2h on the last day.
14.5.2022 - mobile app update
The mobile app now asks who participated when a representation account is selected.
Approvers can now see summaries of what needs to be approved, and approve multiple expenses at once.
Sign in using Okta. You can now sign in to the web app using Okta Authentication, and soon you can also sign in to the mobile app with Okta.
NetSuite: removing resources from Cost Centers. Previously our integration only added new resources to Cost Centers, this logic has been updated and now also removes assignees (that have been removed in NetSuite) as long as the end result is NOT that there are no assignees.
Bezala now handles negative reimbursements. This is useful in case your user has inserted a negative receipt, and wants the remaining sum to be deducted from the following batch.
The SEPA payment file can now be used by groups of companies that share the same bank.
The SEPA payment file is now linked in the batch email, and accessibly by signed in users with a manager or accountant role in that company.
NetSuite improvement: you can now send the reimbursable and credit card transactions in separate batches.
NetSuite improvement: the Voucher date is now the date of the receipt
The Finnish "PALTA" trade agreement per diems and mileages are now supported in Bezala
We will start sharing our releases on this page. Stay tuned!