Bezala offers option for users to registrate themselves as users to company account (“Self-service for Sporadic Users”). Regular employees (or other users) can also use this option. This feature is recommend to sporadic users because the company might not have their personal information such as bank accounts available. Sporadic users will be invoiced according to our listed prices unless agreed otherwise.
The self sign-up link is found in company settings under “Self sign-up settings”. Users with Manager-role can access it. The link is ready to use as it is but recommended that client follows these steps:
Add company default approver (so no expenses go to accounting without approval)
Assign the user requests to join Bezala to certain person (otherwise they are sent to all Managers in the company)
Add assign default cost centers if it is needed (Check instructions below)
After that client can share the link to their new users or e.g. embed it to company’s own intranet.
How the registration works for the user:
Receive the link from their Bezala manager
Enter email and password for Bezala
Fill in basic information (First and last name, default payment method, language, IBAN and SSN)
Create new receipts, mileages, per diems, rewards to Bezala
The transactions user has saved to Bezala will go through approval process (if it has been set) and then moved to accounting and payment as scheduled.
Q&A
How long is the temporary membership valid and what happens if user is not approved on time?
User has to be approved in 4 days or they can not log in until their membership is approved. User will be shown this message on log in page if their membership has not been approved on time: "A manager from Company Ab Oy needs to confirm your account before you can continue". Approved sporadic user can log in to Bezala and continue using their Bezala account as long as needed.
What happens if you try to approve/disapprove transactions from a user who is not yet approved?
If the approver has just an employee role in Bezala, the queue will move forward with the process (e.g. go to queue or to the next approver). If the approver has a "Manager" role, he/she will receive a notification to accept the membership after he/she has approved of the expense.
Who can approve user memberships?
Anyone in the company with Manager role. The client is responsible to verify if the users actually belong to their company’s Bezala and that their users are approved on time.
Assign default cost centers
When a new user signs-up through the self sign-up link, you can determine which cost centers should be saved as defaults for each new user in the company.
To do so, you should edit the self sign-up link to append the cost center IDs to it.
For example, here is the initial link, found on the Company Settings page, under the Authentication & Sign-up section:
https://app.bezala.com/invite?load_spa=false&locale=fi&company_uuid=YOURCOMPANYID
Prepend a default_cost_centers parameter to it, where XXX are the comma-separated IDs of the Cost Centers:
&default_cost_centers=XXX
The final link would look like this:
https://app.bezala.com/invite?load_spa=false&locale=fi&company_uuid=YOURCOMPANYID&default_cost_centers=SOMEID,OTHERID
You can find cost center IDs on the Cost Centers page in the ID column.
