Enabling Time Tracking
To enable Time Tracking for your company:
Go to Company Settings
Find the Time & Attendance section
Turn on "Turn Time & Attendance on"
Once enabled, employees can log time entries and absences using the website or mobile app.
Note: Contact Bezala support for assistance with initial setup.
Time Entry Settings
Rounding settings: Configure how time entries are rounded:
Round time entry's time up to (minutes): Sets the rounding increment for work time
Round time entry's billable time up to (minutes): Sets the rounding increment for billable hours
Work-Time Calendars
Work-time calendars define expected working hours for employees. Configure these settings:
Work-week length in hours: The standard hours per week. Country defaults:
Finland: 37.5 hours (7.5h/day)
Sweden: 40 hours (8h/day)
Working days: Select which weekdays are working days (Monday-Friday by default).
Default workday start: The typical start time for work entries (used for pre-filling forms).
Default break minutes: Standard break duration in minutes.
Work-Time Groups
Use work-time groups when you have employees with different working arrangements, for example:
Employees in different countries (Swedish employees in a Finnish company)
Different legal entities
Different collective agreements
Each work-time group can have its own:
Working hours per week
Vacation days and vacation year start
Work-time types (regular, on call, travel, staggered, training)
Long absence types
Absence approval settings
Flex time and overtime settings
Timezone for payroll
Vacation Settings
Vacation days per year: Number of vacation days employees receive (e.g., 25 for Finland).
Vacation year starts on: When the vacation year begins (e.g., April 1 for Finland).
Allow vacation overdraft: If enabled, employees can request more vacation days than they have earned. This is useful when employees want to book vacation in advance.
Absence Types and Approval
Configure approval requirements for each absence type:
Vacations: Options for approval:
None: Auto-approved immediately
User Approver: Approved by the employee's designated approver
Specific Users: Approved by selected users (e.g., HR team)
Note: Non-approved vacations are automatically approved when the vacation start date arrives.
Sick Leaves: Configure approval the same way as vacations. Typically assigned to payroll team members.
Long Term Absences: Create custom absence types for your organization:
Click "Add Long Term Absence"
Enter the name (e.g., "Parental Leave", "Child Care", "Unpaid Leave")
Save to configure approval settings
Select approval type and approvers
Note: You cannot remove an absence type if absences of that type already exist.
Flex Time and Overtime
Flex time (work-time group or user level):
Enabled by default
Can be turned off using "Hide flex time" setting
Allows employees to accumulate extra hours as time off
Paid overtime (work-time group level only):
Disabled by default
Enable with "Allow paid overtime" setting
When enabled, employees choose between flex time or paid overtime for extra hours
Public Holidays
Public holidays are determined by the employee's country setting. On public holidays, employees are not expected to work, and these days don't count against vacation balances.
User-Level Settings
Individual employee settings can override company defaults:
Part-time percentage: Set if employee works part-time (affects vacation calculation)
Working days: Override company's default working days
Flex time: Can be turned off for individual users (if enabled at group level)
Country-Specific standard rules
Finland:
Standard work week: 37.5 hours
Default vacation days: 25
Vacation year typically starts April 1
Some collective agreements include "Pekkaset" (additional comp-time for 8h vs 7.5h workdays)
Sweden:
Standard work week: 40 hours
Various collective agreements may provide additional vacation or comp-time