Absence Types
Bezala supports three main absence categories:
Vacations: Annual leave and holidays. You can see how many vacation days you have remaining and request time off.
Sick Leave: Time off due to illness. Sick leave can be less than a full day and includes start and end times.
Long-Term Absences: Other leave types configured by your company, such as parental leave, child care leave, unpaid leave, or other custom absence types.
Viewing Your Vacation Balance
Your vacation balance shows:
Total vacation days per year (set by your company)
Days already used
Days remaining
Note for part-time employees: Vacation days are calculated proportionally. For example, if your company provides 25 days and you work 80%, you receive 20 vacation days (25 × 0.8 = 20).
Requesting a Vacation
To request vacation:
Go to the “Absences”-section
Click "+ New Absence"
Select Vacation as the absence type
Enter the Start date and End date
Add a Description (optional)
Submit your request
Vacation overdraft: If your company has enabled "Allow vacation overdraft," you can request more vacation days than you currently have available.
Logging Sick Leave
To record sick leave:
Go to the Absences section
Click "+ New Absence"
Select Sick Leave as the absence type
Enter the Start date/time and End date/time
Add a Description if needed
Submit
Note: Sick leave approvers (typically your payroll team) may have access to attachments like doctor's certificates. These attachments are only visible to designated approvers.
Requesting Other Absences
For other leave types (if configured by your company):
Go to the Absences section
Click "+ New Absence"
Select the appropriate absence type from the dropdown
Enter dates and description
Submit your request
Absence Approval
Absences have three possible states:
Pending: Awaiting approval
Approved: Request has been approved
Disapproved: Request has been rejected
Approval behavior depends on your company's settings:
No approval required: Absences are automatically approved when created.
User Approver: Your designated approver (same as your expense approver) must approve the absence.
Specific Users: One of the designated approvers (e.g., HR or payroll team) must approve.
Automatic Vacation Approval
Vacations have special approval rules:
Pending vacations are automatically approved when the vacation start date arrives
Vacations entered for dates in the past are automatically approved when created
Editing Absences
You can edit your absences, but note:
If you change the user, absence type, or dates, an approved absence returns to pending status
Absences that have been reported to payroll cannot be edited or deleted
Permissions
All users can create and manage their own absences
User approvers can manage absences for users they approve
Managers and accountants can manage all absences in the company
Payroll Reporting
Absences are typically reported to payroll the following month. For example, sick leave in March would be included in April's payroll processing.
Once an absence is marked as reported to payroll, it becomes locked and cannot be modified.