Types of Time Entries
Bezala supports two types of time entries:
Work-time entries: Record when you started and finished work for the day, including breaks. Required fields: Date, Start time, End time, Breaks, Work type. Used by most companies for general time tracking.
Project time entries: Track time spent on specific tasks and projects. Required fields: Project/cost center, Task, Date, Hours, Description. Commonly used by consulting companies for client billing.
Creating a Work-Time Entry
To log your working hours:
Go to Work time-section
Click "New Work time Entry"
Fill in the required fields:
Start time: When you began working
End time: When you finished working
Breaks: Total break time (e.g., lunch)
Net working hours: Calculated automatically (end - start - breaks)
Type: Regular, On call, Travel, Training, or Staggered
Description: (optional) Notes about your work
Lastly click "Create".
Tip: If your company has configured default settings, the form may be pre-filled with your standard start time and break duration.
Work-Time Entry Types
Depending on your company settings, you may see different entry types:
Regular: Standard working hours (always available)
On call: Time spent on standby
Travel: Business travel time
Training: Workplace training or education
Staggered: Shifted working hours
Creating Project Time Entries
Go to “Project time”-section and click “New Time Entry”:
Select a Task (required) - this links to a project/cost center
Enter the Date (required)
Add a Description (required)
Enter Minutes worked (required)
Optionally enter Billable minutes if different from worked time
Understanding Your Time Balance
Your time balance (work time balance) shows the difference between hours worked and hours required:
Positive balance: You've worked more than required (flex time available)
Negative balance: You've worked less than required (hours owed)
Zero balance: Hours worked matches requirement
The balance view shows:
Today's hours and balance
Total hours and balance
Daily breakdown with utilization percentage
Flex Time and Overtime
Flex time (enabled by default): Extra hours worked can be taken as time off later. Your positive balance represents available flex time.
Paid overtime (if enabled): When creating an entry with overtime hours, you can choose between flex time compensation or paid overtime.
If both options are available and you work overtime (e.g., 9 hours on an 8-hour workday), you'll be prompted to select your preferred compensation method.
Editing and Deleting Entries
You can edit (pen icon) or delete (trash icon) your time entries unless they have been:
Invoiced: Entry was billed to a client
Reported to payroll: Entry was included in payroll processing
Locked entries display a lock icon and cannot be modified.
Permissions
All users can view and edit their own time entries
Approvers can see entries for users they approve
Cost center managers can see entries for their cost center's tasks
Managers and accountants can view all company entries
Copying Project Time Entries
To quickly create similar entries, you can copy existing project time entries. You can copy entries even if they're invoiced. We recommend you do this in the mobile app.
Mobile app:
Open app, click main menu icon in the upper left-hand corner.
Click “Project time”.
In the list of time entries, hold click with your finger on the time entry you want to copy.
Click “Copy entry” in the lower left-hand corner.
Change necessary information, usually at least date of time entry.
Click “Add time”.
In webversion:
Go to Time & attendance in main menu ==> Project time-tab.
Click “+”-button on the row for the time entry you want to copy. This action copies project, task and date. Fill in hours and description.
Lastly click “Create time entry”, to save new time entry.
You can ensure that employees cannot enter the wrong time entry type
In most cases, time is tracked using Work time entries OR Project time. A user with the Manager role can hide the unused option as follows:
Main menu ==> Company settings
Basic settings-tab
Time & Attendance features section: uncheck the checkbox for the option your company does not use. It is recommended to keep the "Absences" checkbox checked, as it allows employees to request absences. Read more about absences here.
FAQ
What timezone are my entries recorded in?
Enter times in your local timezone. The system automatically converts to your company's payroll timezone.
Why can't I see certain projects or tasks?
You only see projects and tasks you're assigned to. Contact your manager if you need access to additional projects.
How do I correct a time entry mistake?
Find the entry in your Time Tracking list and click to edit. Entries reported to payroll cannot be modified.
My time entries overlap and I get an error. What should I do?
Work-time entries cannot overlap. Edit the end time of the earlier entry or start time of the later entry.
Where do I see my time balance?
Your current time balance is displayed on the Work time/Project time page depending on where you usually enter your time entries. It updates as you add entries.
What do the work types mean?
Regular = normal work hours, On call = standby duty, Travel = work travel time, Training = workplace training, Staggered = shifted hours. Your company may have some types disabled.