What is expense splitting?
Expense splitting allows you to allocate a single expense across multiple expense accounts, cost centers, or projects. This is useful when one purchase serves multiple purposes or departments.
Which expense types support splitting?
Receipts (Yes): A receipt is the only expense type that can be split between multiple Purchase Types (expense accounts), Cost Centers, Projects, or other dimensions. Each expense line on a receipt can have different allocations.
Mileages (No): One mileage form cannot be split between different Cost Centers or Projects. If you need to allocate mileage to multiple Cost Centers or Projects, you must create a separate mileage form for each allocation.
Per Diems (No): One per diem form cannot be split between different Cost Centers or Projects. If you need to allocate per diems to multiple Cost Centers or Projects, you must create a separate per diem form for each allocation.
When to use split expenses
A purchase includes items for different departments
Travel expenses span multiple projects
An expense has both deductible and non-deductible portions
Swedish representation: automatic split when VAT deduction limits are exceeded
How to split a receipt
Start splitting by clicking "+add expense line"
Adding a new expense line allows you to set different VAT percentages for costs within the same receipt.
If all costs within receipt have the same purchase type and cost center, you can submit receipt, when all fields are filled in.
To continue splitting receipt to multiple cost centers/purchase types you have to press "Split".
After splitting you can select the desired cost center and purchase type to the expense line.
Did you split too much? No worries! You can cancel the split by clicking "Remove split" or the whole expense line, i.e. extra VAT-rows by pressing "Remove".
Allocation methods
Fixed amount: Enter specific amounts for each expense line. The sum must equal the total receipt amount.
Percentage-based: Some integrations (e.g., Swedish representation rules) automatically calculate percentage splits based on VAT limits.
Cost center selection on split receipts
Each expense line can have different cost center selections. If your company uses multiple dimensions (e.g., Project, Department, Cost Center), select values for each dimension per line.
Approval cycles for split expenses
When a receipt has multiple expense lines:
Each expense account and cost center can have its own approval cycle
All applicable approvers are added to the approval workflow
Expense summary display
When viewing expense summaries, split receipts show the total amount with only the first expense account displayed.
Working with mileages across multiple locations
Adding waypoints to a single trip: If you're traveling to multiple locations during the same trip, use the waypoint button to add additional stops to the same mileage form. This creates one continuous route.
The distance filled in should be the total distance for the whole trip (start to finish). If this is unknown, you can instead fill in the distance between addresses by clicking “+Add another mileage” and putting the distance between addresses for every new line.
Splitting trips with different passengers: If you have different passengers in your vehicle during different parts of the same trip, use the "+ Add another mileage" button to split the trip into separate sections. Each section can have different passenger information.
Creating multi-country per diems
If you visit several countries during the same trip, you can create a multi-country per diem by clicking the "+ Add another country" button on the per diem form.
For detailed instructions, see: New daily allowance | Bezala Help Center
Key points to remember
Only receipts support splitting between multiple Purchase Types and Cost Centers
Mileages and Per Diems require separate forms for each Cost Center/Project allocation
Use waypoints for continuous trips with multiple stops
Use "+ Add another mileage" for trips with changing passengers or if you don’t know the total mileage of the trip and have to use mileage between addresses for correct distances.
Use "+ Add another country" for multi-country per diems.
FAQ
Can I split per diems or mileage?
Per diems and mileage use a single cost center selection per entry. To allocate to multiple projects, create separate entries.
What happens if the split amounts don't match the receipt total?
The form will show an error. The sum of all expense lines must equal the receipt total.
Can different expense lines have different approvers?
Yes. Each expense account can have its own approval cycle, and all applicable approvers will be included.