You can edit schedule settings for accounting batches in Bezala's browser version under company settings in the tab "Reimbursement & Accounting". To update the schedule, you should have "manager" user role.

You can set the schedule to be daily, weekly, or on the last day of the month from the "When shall approved transactions be accounted?" dropdown. For weekly transfers, you can also specify which day of the week the data will be sent. If you do not want the batch to be sent automatically, choose manual transfer.

All times listed according to Helsinki time zone

If you have selected manual transfer as the schedule or wish to transfer data outside of the schedule, you can use the "Send travel expenses immediately" function in the main menu.

After clicking the "Send receipts now" button, you can specify whether you want to transfer expenses that have been paid for with company card, reimbursable transactions or all expenses in the same batch. You can also specify the time frame for approved travel and expense reports.

Generating the accounting data usually takes a few minutes.

Failed travel and expense claims are marked with a red exclamation mark. These expenses can be found in Bezala's queue on the opening view.

Error messages are sent to the user whose email address is added to the "Support person" field in the company settings. Check the reason for the error in your email or from the contact person, make necessary corrections to Bezala or accounting settings, and resend the data using the "Send receipts now" button.

Usual errors could be:

1) Unclear attachment file

2) Employee data missing, e.g. their bank account number IBAN & BIC or Personal ID number